Employment Status

Full Time

Travel Required

No

Security Clearance Required

No

Role

The Operations Manager is responsible for the day-to-day operations for a USAID Project. S/he will work closely with the Deputy Chief of Party and the operations team to ensure the smooth operations, financial management, procurement, compliance and project management of the project.

Responsibilities

Financial Management

  • Assists DCOP with project budget preparation, monitoring, and reporting.
  • Prepares activity-level budgets as assigned by the DCOP.
  • Assists in maintaining trackers for budget monitoring, level of effort utilization, and DBA.
  • Processes invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and Insight Systems Corporation’s policies. Issues status reports as needed.
  • Prepares project expenses for approval and works with operations team members to enter them into the accounting system for processing.

Procurement and Contract Compliance

  • In collaboration with the DCOP, participates in the process for programmatic procurement. Monitors commercial vendor agreements as assigned.
  • Supports compliance with the appropriate regulations in providing logistical support for project staff and activities, and that all such activities are done in accordance with company policy and governmental regulations.
  • Prepares the required approvals to ensure compliance with internal and external contract and policy requirements.

Project Management

  • Develops and maintains the various project management trackers.
  • Carries out periodic project-related research as requested.
  • Establishes and maintains project files and keeps filing system list updated. Copies and properly files all project correspondence and documents.
  • Collects and saves to project files all project deliverables and publications.
  • Assists in advising staff on operations and policies and procedures.
  • Supervises up to five staff members.
  • Works proactively and productively with internal and external clients to develop mutual understanding of goals and possible courses of action.
  • Recommends strategies to streamline systems for effectiveness and efficiency, considering client needs, team dynamics, and the project and corporate mission.
  • Performs other project management and contract administration duties as required.
  • Undertakes assignments on projects or special initiatives as appropriate.
  • Demonstrates leadership, professional maturity, versatility, discretion, and integrity.
  • Continually promotes outstanding service and mentors staff to implement excellent client services.

Recruitment and Staff Care

  • Supports the recruitment of short and long term staff; oversees on-boarding of new staff.
  • Fields staff and consultants for international travel as needed.
  • Serves as primary contact for consultants on administrative items. Ensures inquiries and needs promptly addressed to continued positive relationship.
  • Creates a productive and motivating work environment for staff by establishing and maintaining partnerships across programs and portfolios.

Key Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

  • Bachelor’s degree required; Master’s degree preferred in a relevant field.
  • At least 4 years of relevant experience (USAID project management, finance, contracts, and operations).
  • Understanding and proficiency in financial and project management systems and procedures.
  • Proficiency in USAID regulations, FAR and ADS and procurement procedures and contract compliance.
  • Intermediate level proficiency in MS Excel and other MS Office Suite programs.
  • Demonstrated ability to propose possible resolutions to complex technical, managerial or operational problems.
  • Demonstrated proactivity, attention to detail, working within deadlines, and ability to juggle multiple priorities in a fast-paced environment.
  • Demonstrated leadership, management, organizational, and decision-making skills.
  • Ability to work effectively both independently and as part of a team.
  • Excellent interpersonal skills and client service provision.
  • Excellent written and verbal communication skills.
  • Experience living or working in developing countries and language proficiency in geographic area preferred.
  • Interest in knowledge management, agriculture or economic growth preferred.

For questions, please contact hr@insightcorp.com.

No phone calls please. Only finalists will be contacted.
Salary commensurate with experience.